Last checked against the running product on 18 September 2026.
Share a report
A report is only worth writing if the person who needs it can read it. Sharing does not require them to have an account, and it does not give them anything else.
From a run’s report, Share this report. You get a private, view-only link.
What the reader gets
The report. That’s all.
They don’t sign in. They can’t change anything. They can’t see your other runs, your team, your organization, or that any of those exist. The link opens one document and nothing else in ReadyFactor.
It’s built for the venue manager, the client, the person on your board who asked how it went — people who need the record once and shouldn’t need an account to get it.
It expires after 14 days
Every share link stops working 14 days after you create it.
That’s on purpose. A link that works forever is a document you’ve published without meaning to — forwarded, pasted into a thread, sitting in an inbox two years later. Fourteen days is long enough for the person who needed it and short enough that it doesn’t become a permanent leak.
If they need it again after that, make a new one.
Switching it off
You can revoke a share link at any time, before it expires. It stops working immediately.
Do this the moment a link goes somewhere you didn’t intend. There’s no undo on a link that’s been forwarded, but there is a stop.
Photos aren’t in the shared copy
If people took photos during setup, the shared report says how many exist and which items they belong to — and doesn’t include them.
The reader is told to ask you if they need them. That’s deliberate: photos of your space, sometimes with your team in them, go to a person you decide to send them to, not to whoever a forwarded link reaches.
If the photos are the point — an insurance claim, a damage record — send them yourself, to a named person.
A PDF instead
Print or save as PDF gives you a file. Use it when the person wants something to keep, file, or attach to something else, rather than a link that expires.
A PDF is a copy: it doesn’t expire, you can’t revoke it, and it won’t update. Those are the trade-offs in both directions — pick the one that matches what the reader actually needs.
Every sign-off keeps a copy
ReadyFactor keeps its own copy of the report at each sign-off, so the record of what was true at that moment survives whatever happens to the run afterwards.
This is what makes reopening safe: the first sign-off’s report doesn’t evaporate because the run changed later.
Still stuck? Write to [email protected]. A person reads every message.