You were sent a readiness report

This page is for the reader, not the team. Coordinators: this is the one to send alongside a link.

What this document is

A record of a space being made ready — a venue before an event, a room before a service, a site before doors open.

The team used ReadyFactor to track the work as they did it. This report is what the software recorded: who did what, when, what wasn’t done, and what people asked for along the way.

It was not written afterwards from memory. Each line was recorded at the moment it happened, by the person doing it.

Start with the verdict

The first thing on the page. There are four, and the difference between them matters:

READY — signed off. Everything required was done, and a named person confirmed the space ready at a stated time. This is the good one.

ALL CHECKS PASSED — waiting on the coordinator’s sign-off. The work is done. Nobody has put their name to it. Usually means the coordinator had already left; occasionally means nobody took responsibility for the final check.

NOT READY — items still open. Something required wasn’t finished. What, where, and who last touched it are all listed below the verdict.

NOT READY — this space was signed off and then reopened. It was declared ready, then something changed. Both facts are recorded, with times.

What was not done

If anything is open, it’s in a table: the item, which area of the space, what type of thing it was, where it stands, and when it was last touched and by whom.

This table is empty on a run that went well. If it isn’t, it’s the specific list of what didn’t happen — not a summary or an interpretation.

One caveat the report makes itself: ReadyFactor doesn’t track an owner for each individual item, so most rows show the person leading that area rather than whoever was personally responsible. Don’t read those names as blame.

Times

There’s a line showing when setup started, when the space was due, when it was confirmed, and whether that was early or late.

Late is not the same as unready. A space can pass every check twenty minutes after its target time. The report tells you both things separately, on purpose.

Photos

If photos were taken during setup, this copy tells you how many exist and which items they relate to — but doesn’t include them.

That’s intentional; photos of a space go to a named person rather than to anyone a link reaches. Ask the coordinator named on the report and they can send them.

If something looks wrong

Ask the coordinator named at the top. They’re named precisely so you have someone to ask, and their contact details are printed under their name.

The report reflects what was recorded at the time. If the team did work outside the app — on paper, or after a phone died — that work is real but won’t appear here. That’s the likeliest explanation for a gap between what you’re reading and what you saw.

Your link will stop working

Share links expire 14 days after they’re created, and the coordinator can switch one off sooner.

If you need this document for your own records, save it while the link works — there’s a print option that gives you a PDF. Otherwise ask for a fresh link when you need it.